Manage Groups Page

Note: This feature was removed from the beta program on 7/2/2025. All users who have the 'Faculty' role will now have access to this page without enabling the beta toggle.

Feature Overview

The 'Manage Groups' page in the Faculty Portal provides instructors with a powerful and intuitive way to organize both students and faculty members into customizable groups. This centralized management hub allows instructors to create distinct groups for different purposes: student groups that can be assigned tests and tracked for performance analytics, and faculty groups that facilitate test sharing and collaboration among teaching staff.

The interface employs a modern drag-and-drop approach, making it simple to move users between groups, alongside robust filtering and search capabilities to quickly locate specific individuals. The system also distinguishes between user-created groups that are fully customizable and system-generated groups that are automatically maintained and synchronized with the onboarding process.

Key Capabilities

Create and Manage Different Group Types

• Create student groups for test assignment and performance tracking

• Create faculty groups for sharing tests and collaborative work

Comprehensive Group Management

• Create new groups with descriptive names

• Rename existing groups to better reflect their purpose

• Generate shareable invite links for quick group joining

• Delete groups that are no longer needed

Flexible User Assignment

• Drag and drop users between groups

• Multi-select users for bulk operations

• Assign selected users to one or multiple groups simultaneously

• Unassign users from groups as needed

Advanced User Organization Tools

• Filter the user list by type (All Users, All Students, Unassigned Students, All Instructors, Unassigned Instructors)

• Search for specific users by name

• View which groups each user belongs to

Read-Only Group Support

• View system-generated groups that are automatically maintained

• Identify which groups are user-managed vs. system-managed

How It Works

Accessing Group Management

• Navigate to the Group Management section in the Faculty Portal

• The interface displays two main areas:

  • Left side: List of all groups with expandable panels

  • Right side: User assignment panel with filtering options

Creating and Managing Groups

Creating a New Group

1. Click the "New Group" button at the top of the groups panel

2. In the dialog that appears, select the group type:

   • Student Group (for assigning tests to students)

   • Faculty Group (for sharing tests with other instructors)

3. Enter a name for the group

4. Click "Create Group" to confirm

Renaming a Group

1. Find the group you want to rename

2. Click the vertical three-dot menu (⋮) on the right side of the group

3. Select "Rename Group" from the dropdown menu

4. Enter the new name in the dialog

5. Click "Save Changes" to confirm

Sharing a Group Invite Link

1. Locate the group you want to share

2. Click the vertical three-dot menu (⋮)

3. Select "Create Invite Link"

4. The system generates a unique join link

5. Copy the link and share it with students or faculty members who should join the group

Deleting a Group

1. Find the group you want to delete

2. Click the vertical three-dot menu (⋮)

3. Select "Delete Group" from the dropdown menu

4. Type the group name to confirm deletion

5. Click "Delete Group" to permanently remove it

Managing Users in Groups

Viewing Group Members

• Click on a group panel to expand it

• View the list of users currently assigned to the group

Assigning Users to Groups (Drag and Drop Method)

1. Find the user(s) you want to assign in the right-side panel

2. Select one or more users by checking the boxes next to their names

3. Drag the selected user(s) to the desired group

4. Confirm the assignment in the dialog that appears

Assigning Users to Groups (Bulk Assign Method)

1. Select one or more users from any list by checking the boxes next to their names

2. Click the "Manage Users" button

3. Select "Assign Users to Groups" from the dropdown menu

4. Check the boxes next to the group(s) you want to assign users to

5. Click "Assign" to confirm

Unassigning Users from Groups

1. Expand the group containing the users

2. Select one or more users by checking the boxes next to their names

3. Click the "Manage Users" button

4. Select "Unassign Users from Groups"

5. Confirm the action in the dialog that appears

Finding Specific Users

• Use the search box in the right panel to find users by name

• Use the "Filter" button to narrow down the list by user type:

  • All Users

  • All Students

  • Unassigned Students

  • All Instructors

  • Unassigned Instructors

Configuration Options

Group Types

• Student Groups: Used for assigning tests and tracking student performance

• Faculty Groups: Used for sharing tests and collaborating with teaching staff

User Filtering Options

• All Users: Shows all users in the system

• All Students: Shows only student users

• Unassigned Students: Shows students not assigned to any group

• All Instructors: Shows only faculty users

• Unassigned Instructors: Shows faculty not assigned to any group

Group Categories

• User-Created Groups: Fully editable groups created by instructors

• System-Generated Groups: Read-only groups automatically created and synchronized during onboarding

Usage Examples

Example 1: Creating Course Section Groups

Scenario: An instructor wants to create separate groups for different sections of the same course.

1. Click "New Group" and select "Student Group"

2. Name the first group "Biology 101 - Section A"

3. Create another group named "Biology 101 - Section B"

4. Search for students from Section A in the user panel

5. Select all Section A students and drag them to the "Biology 101 - Section A" group

6. Repeat for Section B students

Result: The instructor now has organized student groups by course section, making it easier to assign section-specific tests and track performance separately.

Example 2: Creating a Teaching Team

Scenario: A course coordinator wants to create a group of instructors who will collaborate on test creation.

1. Click "New Group" and select "Faculty Group"

2. Name the group "Biology Department Teaching Team"

3. Filter the user list to show "All Instructors"

4. Select all relevant faculty members

5. Drag them to the new faculty group

6. Click the three-dot menu on the group and select "Create Invite Link"

7. Share the link with any additional faculty who should join

Result: The coordinator has created a faculty group that can collaborate on test creation and sharing, with an easy way for new team members to join.

Example 3: Reorganizing Groups Mid-Semester

Scenario: Some students need to be moved between groups after the semester has started.

1. Expand both the source and destination groups

2. Select the students who need to be moved

3. Drag them to the new group

4. In the confirmation dialog, click "Proceed" to confirm the transfer

Result: The students are now in their correct groups, ensuring they receive the appropriate tests, and their performance data is tracked accurately.

Integration Points

The Group Management feature integrates with several other components of the ScholarRx ecosystem:

'Manage Assignments' page

Groups created here can be selected when creating and assigning tests to students.

Stats & Analytics Dashboard

Student performance can be viewed and analyzed by group.

User Onboarding Process

Automatically generates and populates system groups during the onboarding process

By effectively using the Group Management feature, instructors can streamline their workflow across the entire ScholarRx platform, ensuring proper organization of both students and teaching staff to support efficient test assignment, collaboration, and performance tracking.